By 2015, Propellerfish had partnered with Cisco’s internal innovation teams across dozens of initiatives around the world. The need for support on innovation projects throughout the organization was growing and Cisco’s internal innovation teams realized that volume of requests for their services had grown beyond what they could reasonable deliver.

Propellerfish was starting to see similar limitations in other client businesses. We decided to sit down together and segment out the types of requests on a spectrum. At one end were teams needing help running simple things like workshops. At the other, were teams needing more robust support working through complex challenges. We realized many of the former were initiatives teams could be tackling on their own. With the right innovation toolkit, we were convinced they’d be successful leading smaller innovation projects and innovation workshops without us.

We set out to understand the anatomy of these challenges and realized they had three things in common:

1. The time and resources these teams had to dedicate to the initiative was limited. They needed answers quickly and needed to move on with their day jobs. The right innovation toolkit would help them get the most out of the time they had to dedicate to this challenge.

2. They were situations where the need (or the resources) to conduct any meaningful insight work was not present. Teams were in a position to jump to solutions and weren’t looking for months (or even weeks) of rigorous user research and solution development. The innovation toolkit would need to help them be insightful with the time and perspectives available within their team.

3. A huge part of the task at hand was really understanding what they were trying to achieve with this project – the innovation toolkit would need to force them to pause and reflect on what made them approach Cisco’s Innovation Management Office in the first place.

We developed our first innovation toolkit in 2014 as an experiment. The prototype was basic: a plastic box contained a booklet on process, basic templates for running a session and the stationery people would need in order to complete a working session.

We learned a lot from that first experiment. Specifically, we realized that teams need two things: (1) efficient guidance and (2) structured flexibility.  Efficient guidance in that they needed to understand what they were doing but did not have tons of time to watch an instructional video. Structured flexibility in the sense that every session was inherently different. People needed the ability to customize their journey without compromising on the structure that made workshops run well.

Version 2 was a more polished toolkit that started with a questionnaire about what challenge the team was setting out to solve. Based on that diagnostic, the toolkit prescribed a series of exercises that helped people tackle their specific problem. Instructions were simple and visual. The result was a series of stories where teams felt more empowered to take these types of challenges on alone.

The innovation toolkit has evolved further through experimentation across different organizations and use cases. What we’ve ultimately learned is that the innovation tool kit works best in conjunction with (1) a team that is genuinely committed to doing some of the work on their own and (2) a dedicated amount of remote coaching from a seasoned Propellerfish innovation leader.

If you’re interested in developing a toolkit for your organization, we’d love to share our experiences building innovation capability for organizations around the world.  Please get in touch here and someone from our team will get back to you within 24 hours.

Propellerfish is an innovation consulting firm with offices in London and Singapore. We turn strategy into the products and services that move businesses forward in the real world.